Simplifying OHSAS 18001:2007

Posted on: July 3rd, 2017  /  By:  /  Posted in: Safety , OHSAS OH&S  /  Comment: 1

Safety Occupational Health & safety Management System Managing the risk is the biggest challenge in front of any organization and government body of any country. To lower the risk the management system approach will definitely help. Any management system plays a vital role to help people, processes and resources and in this case of OHSAS 18001:2007 is the management of risk, occupational health and safety. This standard OHSAS 18001:2007 can be easily with methodology of Plan – Do- Check – Act (PDCA) and to make simple and to easy to understand this formulated in table, Table -1. Besides as mentioned in Table-1 there are clause 1, 2,3  Scope , Reference publications and Terms and definition respectively. Further Claus 4 has been categorized from 4.1 to 4.6.It is advisable to refer standard for implementation of OHSAS 18001:2007 Now we will understand clause by clause in simplified way: Table – 1 OHSAS-1 4.1 General Requirement The general requirement refers to defining and documentation of SCOPE of OH&S(Occupational Health & Safety) management system , implementation maintaining the same and continually improvement. 4.2 OH&S Policy It is expected that organization top management shall formulate OH& S policy within the scope and identified risk. As an example these include commitment to prevention of injury and ill health, legal requirement and continual improvement. This shall be carried out before moving to PDCA. 4.3 Planning 4.3.1 Hazard identification, risk assessment and determining controls. The entire hazard must be identified by participating and involving all persons in organization and assessed in order to determine it’s significant. Example:  The hazard in using Hydrochloric acid (HCl) in a chemical test lab is having low risk as compare to where it has been manufacturer. 4.3.2 Legal and other requirement Here organization shall understand the legal frame work and demonstrate with the legal requirement by establishing, implementing and maintaining OH&S management system. 4.3.3 Objective and Programme(s) The selection of objective is expected as “SMART” i.e. Specific, Measurable, Achievable, Relevant and Time bound. These objectives must be in line with legal requirement and OH&S policy. Top management shall make programme to monitor and achieving these objective and targets. Example: Quantifying and monitoring reduction in loss time injury, training, near miss etc. Tools: Graph & Charts 4.4 Implementation and operation 4.4.1 Resources, roles responsibility, accountability and authority For effective implementation and monitoring the risk, resources role, responsibility, accountability and authority plays important role. Resources include human (personal) , skill , infrastructure , technology and financial resources. Here, roles responsibility, accountability and authority shall be documented and communicated to all concern. Tools : Organization Charts 4.4.2 Competence, training and awareness For successful implementation of OH& S person are aware of significant hazard and risk involve and this can be achieve through competency, training and awareness in organization. This can be achieve through PEP Talk (Tool box talk), briefings, use of notice board, emails etc. Tools : Graph & Charts 4.4.3 Communication, participation and consultation Top management shall ensure for process of Communication, participation and consultation. Example Communication-Communication regarding changes in OH& S policy. Participation- Participation of persons in identifying the hazard, risk assessment and its control measure. Consultation- management can consult with persons regarding changes in OH&S. 4.4.4 Documentation The entire to be documents made are as simple as possible. This includes OH&S objective, policy, scope of management system records and formats. 4.4.5 Control of documents Control of document can be done by its identification, time to time review, giving authority and responsibility, mentioning the version / revision of documents. 4.4.6 Operational control The identification to hazard and risk related to operations such as maintenance activity, purchase of goods, equipments and services are to be effectively manage and control. Also this includes control related to contractors, visitors to the work place. Example: Use of work permit and its issue before start of job. Tools use: Kaizens and Poka Yoke (Mistake proofing) 4.4.7 Emergency preparedness and response Organization shall identify the potential for emergency situation and shall respond to such situation. This can be carried through mock drill at regular intervals and to do one should identify the potential hazard. 4.5 Checking 4.5.1 Performance measurement and monitoring This includes the qualitative and quantitative measure and its performance in proactive way. Reactive performance measure should be monitor include ill health, accidents and near miss. Tools : Graph & Charts 4.5.2 Evaluation and compliance Organization shall evaluate for compliance of applicable legal and other requirement by keeping record of the same and carried out periodically. 4.5.3 Incident investigation, nonconformity, corrective action and preventive action There shall be proper procedure for incident investigation. This includes the investigation of incident, near miss, should be rectify with immediate action and mitigate the impact. Corrective action to be taken with help of methodology such as why –why analysis, fish bone diagram to avoid incident. Preventive action can be taken by identifying potential problem and risk assessment prior to happen. Tools use: Kaizens and Poka Yoke (Mistake proofing) 4.5.4 Control of record Records are special type of documents having historical and current data. These record shall be properly store, protected maintaining the retention, retrieval. The record shall be and remain legible, identifiable and traceable. Lastly record shall be properly disposed. 4.5.5 Internal audit The purpose of internal audit is to check the effectiveness of the system and to identify the opportunity for improvement. Internal audit to be carried out in planned manner and at regular interval and shall cover whole system and must be impartial. 4.6 Management review Top management shall review the organization’s OH&S management system. This shall be carried out at planned interval to ensure continuing suitability, adequacy and effectiveness. Review shall include opportunity for improvement and need for change and performance against its objective.