DIFFERENCE BETWEEN REVISION AND EDITION OF DOCUMENT

Posted on: May 3rd, 2022  /  By:  /  Posted in: #QUALiTYViVA, 50001, 5S, Certification, Disaster Management, Effectiveness, Efficiency, Energy Management System, EnMS, IATF, IATF16949, ISO, ISO 26000, ISO 9001:2015, ISO/IEC 17025:2017, ISO/IEC20991:2018, ISO14001, ISO22000, ISO31000, ISO45001, ISO46001, ISO50001, ISOTerms, QMS, Safety , OHSAS OH&S  /  Comment: 1

DIFFERENCE BETWEEN REVISION AND EDITION OF DOCUMENT

Most of the time, when we are dealing with Quality Management System, Energy Management System, Environmental Management System, Laboratory Management System documents there is aconfusionat the time when there are changes in the document are required and stuck at a point whether document is revised or /and edited and to be given new revision no or edition no.

So what is revision and edition of document?

REVISION

Revision of document is carried out when there is change in the meaning or we want to clarify on the point in detail as compare to what we previously mentioned.

EDITION

Change in edition of document is carried out when there is no change in details mentioned in the procedure, but required to correct the mistake(s) happened during writing of the procedure.

These mistakes can be categorized as grammatical mistake and / or spelling mistake.

For understanding when there is revision and when there is edition of document, let’s take an example of non-conformity;

Non-conformity has been given by the auditor after auditing one of the department / section of the organization when auditing the quality management or other management system.

Non-conformity:

Temperature of the process not documented in proper identified format.

Non-conformity closing:

In this case to close non-conformity, first proper format has to develop with unique identification number for documenting the process temperature and revise the procedure by adding the reference of newly develop format and add details about use and application of developed format.

Here, we are clarifying in procedure about reference of developed format and its use, so procedure will be revised with next revision no and there will not be any change in edition no.

Case of editing:

Whereas, during clarifying the details about use of developed format and its application, it is found that there are some spelling mistake and that required the correction and same is corrected, then procedure will be updated with next edition no.

If both above cases are implemented at same time, then procedure will be updated with next edition noand revision no both.